Submission Guideline

Abstract Submission & Guidelines

Abstracts can only be submitted online via the Conference link on the Ghana AIDS Commission’s website: www.ghanaids.gov.gh (submissions by fax, post or email will not be considered).

  • All abstracts must be written in English.
  • It is the author’s responsibility to submit a correct abstract.


All abstracts must be structured as follows:

  • Title of Presentation, in Capital Letters
  • Author(s): Surname and initials e.g. Appiah K, Apaloo J, etc.
  • Name and address of institution or affiliation



This option is suited for Scientific Research:

  • Background: Indicate the purpose and objective of the research, the hypothesis that was tested or a description of the problem being analyzed or evaluated.
  • Methods: Describe the setting/location for the study, study design, study population, ethical considerations, data collection and methods of analysis used.
  • Results: Present as clearly and detailed as possible the findings/outcome of the study, with specific results in summarized form.
  • Conclusions: Briefly discuss the data and main outcome of the study. Emphasize the significance for HIV prevention, treatment, care and/or support, and implications of the results.


The second option is most suited for presenting new knowledge or analysis that are important for understanding and responding to the HIV epidemic and its future implications. It is suited for information that was gained through systematic forms of knowledge production/ management, by means other than scientific research or evaluation including community level experiences and best practices in response to HIV and AIDS. This process must include some evidence provided through data obtained.

Abstracts presented under the second option should contain concise statements of:

  • Issues: a summary of the issue(s) addressed by the abstract.
  • Description: a description of the intervention, project, experience, service and/or advocacy.
  • Lessons learned: conclusions and implications of the intervention or project. Data that support the lessons learned and evidence must be included.
  • Next steps: possible next steps for implementation, or recommendations.


A standard font such as Times New Roman size 11 and double-spaced should be used when formatting the text. This helps to prevent special characters from getting lost when copying the text to the online abstract submission form. Ensure to check the final abstract with the system’s preview function before submission, and edit or replace as necessary.

The abstract text body is limited to 350 words. Titles are limited to 50 words. Where relevant, graphs and figures may be included. Tables and graphs should be in pdf format and do not count toward the character limit.



Conference Date: 8th– 11th May, 2018
Abstract Submission Opens: 1st Nov. 2017
Abstract Submission Closes: 28th Feb. 2018
For details, please download CALL FOR ABSTRACTS from the NHARCON 2018 website: www.nharcon2018.com